How to Write an Invoice and Get Paid Fast with iK Invoice

Let’s be honest, admin is the ultimate vibe killer. You didn’t start your business to shuffle papers, chase payments, or figure out how to write an invoice like it’s rocket science. You just want to get paid, fast, easy and with as little fuss as possible.

Whether you’re new to invoicing or just looking for a smarter way to do it, we’ve got you covered. In this guide, you’ll learn how to write an invoice that’s clean, professional and gets you paid quicker, with zero paperwork drama.

What Is an Invoice, Really?

An invoice is more than just a bill. It’s a formal request for payment that outlines what was sold, to whom, when, and how much it costs. If you’re running a business, freelance or full-time, knowing how to write an invoice is non-negotiable.

But here’s the good news: It doesn’t need to be complicated. Especially if you use digital tools like iK Invoice, our free invoicing feature in the iKhokha app. No printing. No chasing. Just instant, trackable invoices straight from your phone.

What Is Digital Invoicing?

Digital invoicing is the modern way to bill your customers. Instead of handwriting invoices or manually filling out invoice books, digital invoicing lets you create and send professional invoices online, in minutes.

Why Go Digital?

Faster payments with real-time delivery
No paperwork or manual filing
Sales tracking built in
Professional look and feel every time

With iK Invoice, you can send invoices via app, embed payment links, and track their status, all from your phone. It’s billing, minus the admin.

How to Write an Invoice: Step-by-Step

Here’s exactly how to write an invoice using iK Invoice in just three simple steps:

1. Download the iKhokha App

Head to the App Store or Google Play and download the iKhokha app. It’s free and packed with tools to help you grow.

If you’re new, create your profile and complete FICA verification.
Already have an account? Just log in and start invoicing.

3. Create Your Invoice

Here’s what every invoice should include (and what iK Invoice helps you autofill):

Business Info (Auto-Filled)

Your business name
Contact details
Unique invoice number
Invoice issue date
Payment methods (EFT, card, or iK Pay Link)
Terms and conditions

Customer Info (You Add)

Client name
Contact details

Line Items (You Add)

Product or service descriptions
Quantity
Unit price
Subtotal and tax
Final total

Once done, tap send, your customer receives a clean, professional invoice instantly, complete with a payment link for faster turnaround

If you’re new to iKhokha, simply create a profile and get FICA approved before following the steps above.

What Does a Digital Invoice Look Like?

A digital invoice includes everything a paper one does, just without the paper cuts. Here's what you'll see:

Your details (auto-filled from your profile)
Customer info (you fill in)
Itemised list of services/products
Subtotal, tax, and total
Payment instructions or embedded Pay Link
Terms & conditions

It's everything you need to get paid, with none of the fluff.

7 Reasons Business Owners Love iK Invoice

Here’s why thousands of South African entrepreneurs choose iK Invoice:

1. Saves Time & Money Skip the print shop. Invoicing takes minutes, not hours.

2. Gets You Paid Faster Instant delivery = less waiting, more cash flow.

3. Reduces Mistakes No handwriting. No calculator mishaps. Just clean, accurate invoices.

4. Real-Time Tracking Know when your invoice is viewed, paid, or still pending.

5. Eco-Friendly Go paperless and reduce your environmental footprint.

6. Mobile-Ready Run your business from anywhere, your invoices follow you.

7. Includes Payment Links Every invoice comes with an embedded Pay Link, so customers can pay you right away.

Invoicing Doesn’t Have to Be a Schlep

Learning how to write an invoice is a small step that can make a big difference to your business. With iK Invoice, you’re not just sending bills, you’re sending a message that your business is professional, reliable, and ready to grow.

So if you’re done with the paperwork and ready for a smarter way to get paid, give iK Invoice a try. It’s time to take the admin out of invoicing and the stress out of getting paid.